Guide to Commercial Door Access Control Systems

In today’s world, security is more important than ever, and one aspect of security that has evolved tremendously is the commercial access control system. Gone are the days when a simple lock and key were enough to protect your property. In this digital age, commercial door access control systems have become essential amenities for attracting high-quality tenants and enabling remote management of multiple buildings.

commercial door access control systems

Table of contents

Suggested Posts:

From Security Measure to Modern Amenity

A modern access control system can offer so much more than just physical security. They provide convenience, efficiency, and peace of mind for both property managers and tenants.

Let’s take a look at how access control has evolved:

  1. Traditional Locks and Keys – The most basic form of traditional access control, which is susceptible to lost keys or unauthorized duplicates.
  2. Keypad Access – A step up in security by requiring a code to unlock the door, but still vulnerable to shared or stolen access codes.
  3. Card and Fob Systems – More secure than a keypad, as physical tokens can be quickly deactivated when lost or stolen. However, the physical tokens can still be misplaced or shared.
  4. Mobile, Face Unlock, and Biometrics – The latest in access control technology offer more convenience, security, and flexibility. These systems let users access buildings using their smartphones, face recognition, or fingerprint scanning, making unauthorized access much harder.

So, as you embark on a journey to upgrade your commercial property’s access control system, remember that going beyond basic security measures can dramatically increase tenant satisfaction and open the doors to better management possibilities. Stay tuned for more insights on this essential amenity in our comprehensive buyer’s guide!

commercial door access control systems

Types of Commercial Door Access Control Systems

Commercial access control systems come in various shapes and sizes, with different features and functionalities tailored to specific needs. In this section, we’ll dive into the types of access control systems by their hosting – cloud-based or on-premise – and by their access method.

On-premise vs. Cloud-based Systems

  • On-premise Systems: These systems have their servers and hardware located within the building. They often require dedicated IT staff to maintain and manage and typically come with higher upfront costs. On the bright side, on-premise systems provide more control over data security.
  • Cloud-based Systems: Gaining popularity in recent years, cloud-based access control systems store their data and management tools online. This allows for easy scalability, remote access, and lower upfront costs. Additionally, updates and security patches can be rolled out automatically, ensuring top-of-the-line security measures
On-premise vs. Cloud-based Systems

Access Methods

  • Card: Plastic cards with embedded chips or magnetic stripes provide secure access when swiped or tapped on the reader.
  • Fob: A small, durable device that attaches to keychains and uses RFID technology to communicate with the access control system in close proximity.
  • Mobile: Smartphone apps enable users to unlock doors via Bluetooth or NFC technologies, removing the need for physical tokens.
  • Face Unlock: Utilizing cameras and facial recognition software, these systems can authenticate users based on their unique facial features.
  • Biometrics: Fingerprint scanners or other biometric devices can accurately identify users by analyzing their unique physical characteristics.

Consider your business requirements and budget when selecting the right access control solution. Understanding the diversity in hosting and access methods is essential for making an informed decision.

The Advantages of Cloud-Based Access Control

In today’s fast-paced world, cloud-based commercial access control systems have gained popularity due to their numerous benefits that make them a top choice for businesses. Let’s dive into the advantages of adopting cloud-based and mobile access control systems.

Remote Management

  • The access control system can be managed from any device with an internet connection.
  • No more on-site visits are required, making the entire process more efficient.

Multi-site Capabilities

  • Manage multiple locations from a single platform – ideal for companies with several branches or properties.
  • Streamlined control and monitoring for enhanced synchronization.

Instant Access Changes and Grants

  • Quickly grant or revoke access for users, even when you’re not on site.
  • Changes take effect immediately, ensuring your property stays secure.

Top-Notch Security Updates

  • Automatically receive updates, patches, and bug fixes without the need for manual intervention.
  • Rest easy knowing your system is up-to-date with the latest security measures.

Cloud-based access control systems provide businesses with the flexibility, security, and convenience they need to further manage access to their properties in the modern era. Transitioning to a cloud-based solution is a smart investment that can significantly improve access management for commercial properties.

Commercial Door Access Control Systems

Selecting an Access Control System for a Flexible Work Environment

The COVID-19 pandemic has significantly impacted how we work, with more companies adopting flexible work arrangements. In this new era, it’s essential to choose an access control system that accommodates these changes. Here are the key features to look for in a modern access control solution:

Remote Granting and Revoking Access

  • Ease of Use: Choose a system that allows you to grant or revoke access remotely, offering convenience and control to property managers and users.
  • Speed: Ensure the system can apply changes instantly without delaying employee entrances or exits.
commercial access control systems

Remote Receptionist

  • Virtual Assistance: In case the receptionist is unavailable or working remotely, selecting a system with a remote receptionist feature is crucial to handle visitors or deliveries.
  • Video Intercom: Integrated solutions combine access control and video intercoms, offering property managers the ability to visually verify and authorize guests from anywhere.
commercial door entry systems

Avoiding Physical Credentials

  • Mobile Apps: Utilizing smartphones as access devices can help you avoid physical credentials and provide a seamless experience for employees.
  • Biometrics: Consider access control options that offer biometric solutions for increased security and reduced risks of lost or stolen credentials.
access control for commercial buildings

Embracing an access control system that caters to the modern, flexible work setup can enhance security while ensuring a frictionless experience for users.

Installation Tips for Commercial Access Control Systems

When it comes to installing commercial access control systems, it’s crucial to follow expert guidance to ensure a seamless process and optimal functionality. In this section, we’ll cover essential installation tips to guarantee hassle-free integration and performance.

Choose the Right Location

  • Door Type: Examine the door material and structure to determine the ideal mounting location.
  • Accessibility: Ensure the access control device is easily reachable and visible to users.
  • Security: Position the device in a way that minimizes tampering and unauthorized access risks.

Partner with a Professional Installer

  • Expertise: Work with an experienced installer who is well-versed in access control system installations.
  • Recommendations: Seek advice from the installer on the best system to select based on your specific requirements.
  • Ongoing Support: Establish a long-term relationship with the installer for maintenance, updates, and troubleshooting.

Test System Functionality

  • Pre-installation Testing: Make sure all components work correctly before installation to avoid issues later on.
  • Post-installation Testing: Perform thorough tests to ensure every aspect of the system functions as intended.
  • Training: Train staff and users on proper usage and maintenance to maximize the system’s capabilities.
access control systems for office buildings

Following these expert tips will undoubtedly lead to a successful and stress-free commercial door access control security system installation.

Managing Visitors with a Robust Access Control System

Handling visitors in commercial buildings can be a daunting task with numerous security and logistical concerns. In this section, we’ll explore several strategies and technologies that can help manage visitors effectively, using a robust access control system.

Tablet-Based Check-In Systems

  • Efficient: Digital check-in systems increase productivity by automating visitor registration.
  • Professional: Enhance your reception area with a sleek tablet, projecting a modern image.
  • Safety: Visitors provide important information such as their name and contact details, streamlining contact tracing efforts when needed.

Video Intercoms

  • Visual Verification: See and communicate with visitors without opening the door, ensuring only authorized guests enter the premises.
  • Security: Record interactions for later reference, monitoring unauthorized attempts.
  • Remote Operation: Grant access from anywhere using your smartphone.

Remote Receptionists for Unattended Entrances

  • Always Available: Ensure a professional point of contact for visitors, even during off-hours or when the receptionist is away.
  • Efficient: Remote receptionists can manage multiple locations, saving on staffing costs.
  • Visitor Management: Grant or deny entry from a distance, maintaining security standards.

By implementing these innovative strategies, you can bolster your commercial building’s security and visitor management capabilities. Adopting a comprehensive access control system ensures the smooth operation of commercial buildings and peace of mind for property owners, tenants, and visitors alike.

Effective Access Management Controls to Look For

The key to enhancing security in commercial access control systems lies in effective access management controls. These essential features allow property managers to maintain a safe environment while ensuring smooth operation. Let’s dive into some critical access management controls your system should possess:

User and Group Settings

  • Customization: Tailor access levels to specific individuals or groups depending on their roles and responsibilities.
  • Hierarchical Control: Assign access to different tiers of management for streamlined oversight.


  • Time-bound Access: Grant access only during specified hours, such as limiting employee entry to business hours.
  • Remote Management: Adjust schedules on the go using a user-friendly interface.

Door Unlock Features

  • Automatic Unlock: Set front doors to unlock during business hours, ensuring easy entry for customers and staff.
  • Timed Unlock: Schedule door unlocking for specific events or regular occurrences, like deliveries or cleaning crews.

Remote Management via the Web

  • Accessibility: Manage your system from any device with internet access, enabling greater flexibility for property managers.
  • Efficient: Rapidly respond to security concerns or access changes without being on-site.

Incorporating these essential access management controls into your commercial access control system will guarantee a robust and dependable security solution. Consider these features when selecting the right controlled access system and enjoy the peace of mind that comes with having an effective access management system in place.


In conclusion, choosing the right commercial door access control system is vital to adapt to the modern, flexible work environment that has emerged due to the COVID-19 pandemic. By prioritizing features like remote access management, seamless visitor handling, and advanced authentication methods, you can ensure a secure and user-friendly experience for employees, property managers, and visitors alike. A well-implemented access control system not only boosts security but also enhances the overall appeal and value of your commercial property.

Proper installation and integration of an access control system play a critical role in its effectiveness. Partnering with a professional installer, selecting the ideal location, and conducting thorough testing are crucial steps in guaranteeing a successful installation. Additionally, considering innovative solutions for visitor management, such as tablet-based check-in systems, video intercoms, and remote receptionists, can streamline processes while maintaining a secure environment.

Ultimately, the key to an effective commercial door access control system lies in adopting a comprehensive solution that incorporates essential access management controls. Customized user and group settings, hierarchical control, and remote management capabilities can significantly improve access control management, providing property managers with the tools needed to maintain a safe and efficient workplace. With the right system in place, you can enjoy the peace of mind that comes with a secure, flexible, and modern access control solution.

Upgrade Your Building Security

Get in touch with a Swiftlane specialist for more information on the best access control and video intercom solution for your building.

Read more


7 Considerations for Choosing a Commercial Real Estate Access Control System

Choosing the right access control for your commercial building is critical in maintaining safety and security.

Read more
7 Considerations for Choosing a Commercial Real Estate Access Control System

7 Considerations for Choosing a Commercial Real Estate Access Control System

Choosing the right access control for your commercial building is critical in maintaining safety and security.

Read more
7 Considerations for Choosing a Commercial Real Estate Access Control System
Access Control

Access Control Solutions: How to Choose One in 2023

Read about the top factors to consider, when buying an access control solution in 2022. In this post, we take a look at all the features to factor in before buying one.

Read more
Access Control Solutions: How to Choose One in 2023
PDF: SwiftReader X Video Intercom Overview

Access a PDF overview of SwiftReader X from Swiftlane. A modern upgrade to apartment and condo building entrances. Get a complete overview of the features of Swiftlane’s Video Intercom solution.